Job Description
JOB LOCATION
14999 E Alameda Pkwy Aurora, Colorado 80012-1563
City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity , Respect, Professionalism , and Customer Service , and we welcome all who share these values to apply.
Why Work for Aurora?
Make a difference in the lives of real people every day
Diverse community
Competitive total compensation package
Well-Funded General Employees Retirement Plan
Light rail station minutes away
On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
Access to innovation workspaces
PRIMARY DUTIES & RESPONSIBILITIES
Salary to be commensurate with experience
The hiring range for this position is $23.14 - $28.93 /hour
This job posting will close on Friday, June 13th, 2025
The Court Clerk III performs independent, court specific, clerical/technical work facilitating information, procedures and policies enforced by the courts; prepares legal documents, manages files and interacts with defendants, general public, and others as it relates to judicial processes and procedure. The Court Clerk III performs customer service, data entry, file maintenance, quality control and ensures compliance with court policies, practices, rules of procedure, state statutes and city ordinances to support the operations of the Case Management division in the Aurora Municipal Court. This position reports to the Accountant Officer or the Case Management Supervisor.
PRIMARY DUTIES & RESPONSIBILITIES Provides excellent customer service and general information concerning the court to the public. May include interaction with Prosecution, Defendants, Witnesses, Jurors, and Defense Counsel
Maintains court record-keeping systems and data integrity that includes heavy data entry input, updating and filing of records and documents
Processes incoming juvenile and adult municipal and traffic filings, including new violations
Schedules upcoming court hearings in accordance with the court's policies and procedures
Reviews and evaluates legal documents, forms, applications, and other information to determine accuracy, completeness, acceptability, or compliance to judicial rules, city ordinances, policies, and procedures
Provides heavy customer assistance including answering questions by phone, email, text messaging, and in person, directing inquiries to appropriate departments, and operates a variety of office equipment and personal computers
Explains and provides general information on judicial processes and procedures to court personnel, attorneys, law enforcement agencies, and the general public in person, by telephone, by text messaging, and via email
Receives, processes, and deposits a heavy volume of fines, fees, and related court/filing payments
Balances daily cash drawer, prepares daily closeout for register and completes all required reports related to receipting of fines, costs and payments received
Confirms all judicial orders are entered including warrant cancellations and Personal Recognizance bonds. Fines, costs, restitution amounts are verified for accuracy
Files are closed in accordance with Case Management procedures and Judicial orders
Written and oral communication with area agencies, the municipal judge, prosecuting attorney, court-appointed counsel, and various legal professionals.
Written and oral communication with clients and the public
Utilizes document imaging for case files
Ensures legal requirements are met; maintains data integrity of case information by performing quality control and audit functions; and maintains security or confidentiality of records
Maintains court records; certifies and seals court documents; coordinates and purges case files
Assists in the development of training plans and trains employees
Performs varied and complex clerical work of a highly responsible nature under limited supervision
May handle CJIS related information
Performs other related duties as assigned
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
MINIMUM QUALIFICATIONS & WORKING CONDITIONS
An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
Education: High School Diploma or GED
Experience: At least three (3) years of clerical and filing experience including dealing with the public and handling telephone calls
At least three (3) years of heavy cash handling experience
Court or law enforcement background preferred
Preferred Qualifications: At least twelve (12) months of Case Management experience
Knowledge: Proficiency in Microsoft Office Products
Knowledge of business English and math
Modern office practices and procedures
Advanced understanding of court proceedings and city ordinances
Advanced understanding of court and legal terminology
Confidentiality requirements regarding court records documents
Skills: Strong interpersonal and managerial skills
Skill in the use of windows-based programs
Strong customer service skills
Skill in checking information for accuracy and completeness and correcting errors
Critical thinking skills
Abilities: Establish and maintain effective working relationships with employees, all levels of management including executive staff, citizens, and elected officials
Handle sensitive situations with tact and diplomacy
Communicate effectively both orally and in writing
Creatively solve problems, negotiate and handle stressful situations in a positive manner
Ability to discern and apply differences between legal advice and explaining court processes
Independent, collaborative learner
Licenses and Certifications Required: Criminal Justice Information Systems (CJIS) certification is required within six (6) months of hire
NCIC / CCIC Certification may be required
Essential Personnel: When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.
Physical Demands: Light physical work that involves moving no more than 20 pounds at a time with or without assistance
Frequent lifting, carrying, walking and standing
May require frequent pushing, pulling, bending and stooping
Clear vision to read and interpret reports and other written documents
Speech communication and hearing to maintain communication with employees and citizensHand/eye coordination for operation of computer keyboard, carts and moveable shelving
Work Environment: Essential duties performed primarily in a professional office, public area setting
Weekend and holiday work may be required
Equipment Used: Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel and menu driven databases
This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, etc.) in the course of their employment.
For Veterans preference : Please show all of your employment history, including military service and related documentation (DD214) on the application.
The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies. City of Aurora
Job Tags
Holiday work, Local area,